Stop Wasting Time on Tasks You Hate: 9 Experts Every Small Business Should Outsource to Immediately
From virtual assistants to fractional CFOs — here’s who to call in when you’re wearing too many hats.
Running a business shouldn’t mean sacrificing your sanity. Yet for most small business owners, that’s the daily trade-off.
You’re juggling customer service, bookkeeping, marketing, operations—and still somehow expected to “work on the business,” not just in it.
But what if you didn’t have to do it all?
Outsourcing isn’t just a corporate thing anymore. Thanks to remote work and global talent platforms, it’s easier (and more affordable) than ever to hand off your least favorite tasks—and gain back time, energy, and results.
Here are 9 types of experts every SME should consider outsourcing to—and what you stand to gain.
1. Virtual Assistant (VA)
🧠 Your remote right-hand
What they do:
Handle your inbox, calendar, online orders, customer follow-ups, research tasks, and more—freeing up your brain for higher-level thinking.
Why it’s worth it:
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Instantly reclaim hours of your week
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Skip the mental load of admin
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Stay organized without lifting a finger
Where to hire:
👉 Upwork | OnlineJobs.ph | MyOutDesk
2. Accounting Services
📊 Ditch the spreadsheets—keep the insights
What they do:
Outsource your bookkeeping, transaction categorization, bank reconciliations, monthly reporting, and tax prep.
Why it’s worth it:
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Avoid costly errors and late lodgements
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Know exactly where your money’s going
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Get expert help without hiring in-house
Where to look:
👉 Bench | Belay | Pilot
3. Fractional CFO
📈 Part-time numbers wizard, full-time peace of mind
What they do:
Guide your long-term financial strategy—forecasting, budgeting, pricing strategy, funding prep, and cash flow management.
Why it’s worth it:
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Plan ahead with confidence
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Understand your numbers beyond the basics
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Make strategic moves that grow your business
Hire one via:
👉 Paro | Toptal | Upwork
4. Payroll Services
💸 Never stress about payday again
What they do:
Outsource your employee pay runs, tax filings, W2/1099 processing, direct deposits, and compliance paperwork.
Why it’s worth it:
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Avoid late payments or IRS fines
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Keep your team paid and happy
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Spend zero time on payroll admin
Where to look:
👉 OnPay | Gusto | Paychex
5. HR Outsourcing or PEO Services
👥 Full-service HR—without the full-time hire
What they do:
Outsource hiring, onboarding, employee benefits, compliance, and HR admin. Some providers operate as PEOs (Professional Employer Organizations), sharing employment responsibilities.
Why it’s worth it:
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Offer big-company perks (without the overhead)
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Stay compliant with changing labor laws
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Focus on team culture, not red tape
Where to look:
👉 Trinet | Insperity | Rippling
6. Marketing Support
📣 Scale your growth—without hiring a full agency
What they do:
Run email marketing, manage your CRM, set up automation workflows, or write campaigns that convert—hands-off for you.
Why it’s worth it:
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Keep leads warm and moving
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Build consistent brand visibility
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Let pros handle the funnel
Where to look:
👉 MarketerHire | Growth Collective | Upwork
7. IT Support / MSPs (Managed Service Providers)
🖥️ Outsource your tech headaches
What they do:
Set up and manage your networks, software, VoIP, cybersecurity, and remote access systems.
Why it’s worth it:
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Minimize downtime
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Keep your data secure
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Support remote teams with ease
Options to explore:
👉 Electric | Nerds On Site
8. Customer Support Services
📞 Keep your customers happy—without answering every email
What they do:
Answer chats, calls, reviews, and emails using your brand’s voice and tone. Great for eCommerce, retail, and service businesses.
Why it’s worth it:
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Boost response times and customer satisfaction
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Maintain quality support as you scale
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Free up time to focus on growth
Hire from:
👉 HelpSquad | SupportNinja | Upwork
9. Website + Creative Services
🎨 Professional look, zero DIY stress
What they do:
Build or redesign your website, handle product photography, branding, packaging, and social media content creation.
Why it’s worth it:
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Improve your first impression
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Convert more visitors into customers
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Offload tech and design tasks entirely
Where to look:
👉 Design Pickle | Superside | Fiverr Pro
💡 Pro Tip
Start small—but document everything.
Even if you’re just outsourcing a few hours a week, create clear SOPs (Standard Operating Procedures) and share them early. It helps new hires get up to speed fast and protects your time long-term.
✅ Need help finding the perfect outsourcing service?
Short on time? Not sure where to start? We’ve built simple flows to help you find the right outsourcing partner—without the guesswork.
Just answer a few quick questions, and Possibly will match you with top providers tailored to your needs.
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Payroll giving you a headache?
👉 Find a payroll provider that fits your business -
Need full-service HR without hiring in-house?
👉 Get matched with an HR outsourcing expert -
Want to offer big-company benefits with a PEO?
👉 Compare the best employee leasing services -
Bookkeeping and tax stressing you out?
👉 Connect with trusted accounting services -
Website making the wrong first impression?
👉 Outsource your website to proven design teams -
Need regular, reliable commercial cleaning?
👉 Compare cleaning services for your space
🎯 Final Thoughts: The Real Win? Getting Out of Your Own Way
Every minute you spend buried in admin is a minute you’re not spending on growth, strategy, or your customers. Outsourcing isn’t about doing less—it’s about doing more of what actually matters.
So don’t wait for burnout or bottlenecks to force your hand. Whether you’re hiring your first VA or offloading your entire payroll process, outsourcing can help you scale smarter, move faster, and sleep better.
Because running a business is hard enough. Finding help shouldn’t be.
