Top 6 Services Every Small Business Should Outsource

Small business owners are drowning in responsibilities 😓 for the sole reason that their company’s growth has outpaced their capacity to handle everything personally.

What started as an exciting venture has become an exhausting juggling act of website maintenance, marketing execution, HR compliance, and financial management.

It’s not sustainable, and it’s certainly not why you became an entrepreneur.

This guide will walk you through the 6 most effective outsourcing services that successful small business owners outsource.

Here’s why outsourcing isn’t just a good idea—it’s essential for small business owners:

• Focus on what you do best – Your time is better spent on revenue-generating activities and strategic planning, not administrative tasks
• Access to specialized expertise – Professionals who stay current with best practices in their field
• Cost savings – Avoid the overhead of full-time employees with benefits
• Scalability – Easily adjust services up or down as your business needs change
• Reduced risk – Fewer compliance issues and mistakes when experts handle specialized tasks
• Increased productivity – Streamlined processes and faster turnaround times
• Peace of mind – No more staying up late worrying about tasks outside your expertise

Now, let’s explore the top services successful small business owners are outsourcing:

1. Outsourced HR Services 👥🔍

What They Handle:

• Finding and hiring great people
• Onboarding new team members properly
• Managing benefits programs
• Keeping you compliant with employment laws
• Setting up performance reviews
• Creating employee handbooks and policies

Why It’s a Game-Changer:

HR mistakes can lead to expensive legal problems, while finding and keeping great people directly impacts your growth. Outsourced HR gives you expertise without needing to hire a full-time HR person. Usually costs $150-250 per employee monthly.

When to Consider:

Once your team grows beyond 10 people, or when you realize you’re not sure if your employment practices are actually legal—it’s definitely time for HR help!

Outsource HR, Focus on Growth! Get Quotes Now. ➤

2. PEO – Employee Leasing 🏢👨‍💼

What They Handle:

• Becoming the “employer of record” for your team
• Providing enterprise-level benefits at lower costs
• Managing comprehensive HR administration
• Handling all payroll processing and tax filings
• Ensuring compliance with employment regulations
• Managing workers’ compensation and unemployment

Why It’s a Game-Changer:

PEOs give small businesses access to Fortune 500-level benefits and HR infrastructure that would otherwise be impossible to afford. This means you can attract better talent and reduce turnover. PEOs typically charge 2-6% of total payroll, but the savings on benefits and reduced HR headaches often offset the cost.

When to Consider:

If you’re struggling to offer competitive benefits, dealing with high turnover, or spending too much time on HR administration—a PEO could be your secret weapon!

Stop the Strain. Partner with a PEO. Get Quotes Now. ➤

3. Outsourced Payroll 💸💰

What They Handle:

• Processing employee paychecks and direct deposits
• Calculating and withholding the correct taxes
• Filing payroll tax returns
• Managing year-end tax documents (W-2s, 1099s)
• Tracking paid time off and benefits deductions
• Ensuring compliance with changing tax regulations

Why It’s a Game-Changer:

Payroll mistakes can result in penalties and unhappy employees. Professional payroll services ensure accuracy and timeliness while freeing you from this time-consuming task. Most services charge $20-100 per employee monthly, with setup fees of $50-200.

When to Consider:

If you’re spending hours calculating payroll taxes or have ever received a notice from the IRS about payroll errors—outsourcing payroll is definitely worth it!

Avoid Payroll Pain. Get Quotes Now. ➤

4. Outsourced Web Design Services 🖥️🎨

What They Handle:

• Designing a professional, mobile-friendly website
• Implementing e-commerce functionality
• Ensuring fast loading speeds and user-friendly navigation
• Creating branded visual elements
• Optimizing for search engines
• Maintaining and updating your site regularly

Why It’s a Game-Changer:

Your website is often the first impression potential customers have of your business. Amateur designs can drive customers away before they even learn about your products or services. Professional web designers create sites that convert visitors into customers. Initial design typically costs $2,000-10,000 with monthly maintenance plans at $50-500.

When to Consider:

If your website looks outdated, loads slowly, or isn’t generating leads—it’s time to bring in the professionals!

Upgrade Your Website Today! Get Quotes Now. ➤

5. Commercial Cleaning Services 🧹✨

What They Handle:

• Regular office or retail space cleaning
• Sanitizing high-touch surfaces
• Window and floor maintenance
• Restroom cleaning and restocking
• Waste management
• Specialized cleaning for specific industries

Why It’s a Game-Changer:

A clean, professional environment creates a positive impression for both customers and employees. Commercial cleaners have the equipment and expertise to maintain your space efficiently. Costs typically range from $0.10-0.40 per square foot for regular service.

When to Consider:

If you’re spending time cleaning your own business space or asking employees to handle cleaning duties—outsourcing this task is an immediate productivity booster!

Pro Cleaning Help. Get Quotes Today. ➤

6. Outsourced Accounting 📊💼

What They Handle:

• Recording and categorizing financial transactions
• Creating monthly financial statements
• Managing accounts payable/receivable
• Financial forecasting and budgeting
• Helping with tax preparation
• Providing financial insights for business decisions

Why It’s a Game-Changer:

Let’s be honest—most entrepreneurs didn’t start a business because they love spreadsheets and tax codes! Financial mistakes can be expensive, and professional accountants help you make smarter money decisions. Typically costs between $300-1,500 monthly depending on how complex your business is.

When to Consider:

If tax season makes you break out in hives, or if you’re not 100% sure how profitable you actually are—it’s time to outsource this!

Outsource Accounting Today. Get Quotes Now. ➤

How to Get Started With Outsourcing (Without Freaking Out)

1. Figure Out What’s Driving You Crazy

Take a week to track where your time goes. Which tasks:

• Make you want to pull your hair out?
• Take forever because they’re not your strength?
• Could someone else do with minimal explanation?

2. Start With Just One Thing

Don’t try to outsource everything at once! Pick the most painful area first, test the waters, then expand once you’re comfortable.

3. Be Crystal Clear About What You Want

The clearer you are about expectations, the happier you’ll be with the results:

• What exactly needs to be done
• When it needs to be finished
• How you’ll measure if it’s good
• How often you want updates

4. Don’t Just Choose the Cheapest Option

The provider who charges half the price might take twice as long and deliver lower quality. Look at the whole picture:

• Quality of their previous work
• How well they communicate
• Experience in your industry
• Reliability (do they deliver when promised?)

Ready to Reclaim Your Time and Focus on Growth?

Don’t waste another day juggling tasks that specialists could handle better. Our matching service helps small business owners find the right outsourcing partners without the headache of endless research.

We’ll connect you with service providers perfectly suited to your industry, budget, and specific needs. Get matched now and start focusing on what you do best.

The most successful entrepreneurs have already made this decision. What are you waiting for?