Our Recommended Task Management Software
Last Updated May 2025
Streamline Your Workflow and Save Time with the Best Task Management Tools for Maximum Productivity!
Monday.com
- Comes with an in-built time tracker
- Versatile tool with fantastic integration of many third-party apps
- Impressive customizable templates
- Seamless automation with customization
Clickup
- Free version includes nearly all of the useful features
- Reminders feature is extremely useful, assisting with the proactive tasks to be completed on a monthly/weekly/daily basis
- Extremely simple to monitor project progress
- It is easily customizable in terms of views, tasks, and overall custom fields
Asana
- Feature-rich free plan
- Multiple project visual options
- Easy process automation
- Helpful collaboration tools
Smartsheet
- Teams can easily collaborate with file sharing, notes, and tasks
- Powerful Analytics and Reporting
- Top-of-the-line data protection standards to keep your team, your data, and your business secure
- Robust automation tools
Wrike
- Intuitive interface with customizable dashboards
- Support for recurring tasks and multi-day deadlines
- In-built chat service
- Third party integrations
Oracle NetSuite Project Management
- Simple, powerful reporting tools
- Unlimited scalability with Netsuite as your business expands
- Collaborate in real time
- Very customizable
Project Manager
- Easy to create job schedules and milestones, which can be shared with extrenal stakeholders
- A one stop shop for storing and accessing specific project related documents
- Real time communication with clients as well as team members
- Easy to categorize tasks and share project updates
Freshbooks
- The dashboard and user interface are easy to navigate
- Users can get a free trial to try out all the features
- Regular updates correct glitches and continuously improve software
- Affordable
Hubspot
- Inclusive project management system with loads of features
- Email, campaigns, projects, and to-do lists templates available
- Detailed analytics
- A wide range of features can be customised to fit the needs of your business
Ring Central
- Makes cross-department collaboration easier
- Helps streamline and improve workflows
- Great customer service
- Unlimited storage
Recommended HR Software
Gusto
- Payroll is very user-friendly
- Simple set up
- Helps with state and federal compliance
- Offers highly customizable and detailed reports
BamboorHR
- Open APIs allow easy integration with other vendors and software
- Seven-day free trial
- Extensive and simple one-click reporting and analytics
- Excellent recruitment and applicant tracking systems
Our Best Overall Choice
Monday.com
- Comes with an in-built time tracker
- Versatile tool with fantastic integration of many third-party apps
- Impressive customizable templates
- Seamless automation with customization
Choosing the right task management software for your business depends on several factors, such as your team size, the complexity of tasks, integration needs, and budget. Here are some key considerations to help you select the best software:
1. Define Your Requirements
- Team Size and Collaboration: Look for software that supports your team size and offers collaboration features like team chat, file sharing, and real-time updates.
- Task Complexity: If your tasks are simple, a basic tool like Todoist or Microsoft To Do might suffice. For complex projects with dependencies and multiple stakeholders, consider tools like Asana, ClickUp, or Monday.com.
- Customization: The ability to create custom workflows, statuses, and task fields can be essential for adapting the tool to your specific processes.
2. Ease of Use
Choose software with an intuitive interface that is easy for your team to learn and use. A steep learning curve can result in low adoption and wasted time.
3. Integration with Other Tools
Ensure the software integrates with your existing tools like CRM, email, calendar, or communication apps. Popular options with strong integrations include Trello, Jira, and Notion.
4. Mobile Access
If your team needs to access tasks on the go, look for software with a robust mobile app.
5. Budget and Pricing
Compare pricing plans. Some tools offer free versions with limited features (like Trello or Asana), while others may charge per user or have tiered pricing based on features (like Wrike or ClickUp).
6. Reporting and Analytics
For performance tracking, choose software with reporting features that provide insights into task completion rates, productivity, and workload distribution.
7. Security and Compliance
Ensure the software meets your data security and compliance needs, especially if your business handles sensitive data.
Popular Task Management Software Options:
- Trello: Visual and simple, great for small teams or basic task management.
- Asana: Feature-rich, suitable for teams needing project management and task tracking.
- ClickUp: Highly customizable, combines task management with project management features.
- Monday.com: Flexible with robust automation capabilities, ideal for cross-functional teams.
- Todoist: Simple task management with good mobile apps, suitable for individual or small teams.
- Jira: Best for software development teams needing agile project management capabilities.
Would you like more details on a specific tool or need help comparing a few?
