Recommended Team Management Software Providers
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When it comes to managing your staff, there are many moving parts. A little help from your business software will go a long way toward your team management efforts, helping to automate your scheduling, payroll and other related tasks.
Investing in team management software is an easy decision. Deciding on your software provider, however, can be a tough choice. We’re here to walk you through the market, highlighting some of the best staff management tools available to your business.
Below, we analyse and compare four of the most powerful team management software products on offer today. From tax filings to labour forecasting, here’s how a new staff management tool can transform your business for the better.
Comparing the Best Team Management Software Products for You
Our research has identified Tanda, KeyPay, Homebase and Deputy as the four best team management software products on the market today.
Check out their key features at a glance in the comparison table below, before continuing for an in-depth analysis of each product’s key selling points and functionality.
| Product | Scheduling | Payroll | Internal comms | Onboarding | Forecasting |
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TandaEmployee scheduling and attendance software serving businesses of all sizes.
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KeyPayPayroll and workforce management platform serving businesses of all sizes.
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HomebaseEmployee scheduling and payroll tool serving businesses of all sizes.
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DeputyWorkforce management and scheduling platform serving businesses of all sizes.
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Tanda
Tanda is a versatile team management software covering rostering, timesheets, internal communications and more. Through its smart automations and clean user interface, Tanda brings added efficiency and greater clarity to many of your HR processes.
Key Selling Points
Here are two of Tanda’s unique selling propositions:
1. Excellent UI
Tanda is very user-friendly. The software’s simple, stripped-back user interface makes it easy to navigate to different tabs and take full control over your team management from a single point of contact.
This is especially important given that you and your staff will be using the software on a daily basis. With an intuitive setup and shallow learning curve, it won’t take long for your team members to get to grips with Tanda.
2. Seamless scheduling
Tanda’s intuitive rostering system will save you a lot of tedious admin. Drawing on key information like maximum hours, visa conditions and more, the software will work with you to create comprehensive staff schedules in a matter of minutes.
Not only do Tanda’s rosters come to life much quicker than manual schedules, but they’re also likely to be more balanced, helping you find the ever-elusive middle ground between customer demand and staff availability.
Key Features
Tanda is packed with great features. Six standouts are:
- Staff scheduling.
Create laser-precise employee schedules in just a few minutes with help from Tanda. - Timesheets.
Use Tanda’s time clocks to keep tabs on hours worked and export timesheets to your payroll software. - Onboarding.
Get new staff up and running instantly with simple, paperless onboarding. - Internal communications.
Keep your lines of communication open and share key updates with staff using Tanda Chat. - Labour forecasting.
Compare shift costs with sales and other demand data for optimal operational efficiency. - Leave management.
Provide an easy way for employees to process leave requests and swap shifts with co-workers.
You can learn about Tanda’s team management software in greater detail here.
KeyPay
KeyPay is a cloud-based workforce management and payroll platform that makes paying your staff as simple as possible. Using precise clock-in data, the software ensures each team member gets paid the correct amount in a compliant and fully automated manner.
Key Selling Points
KeyPay excels in the following two areas:
1. Stress-free payroll
KeyPay gives you the option to completely automate your payroll. Breaking the process down into different stages, the software steps up to apply tax codes, process timesheets, send out payslips, meet tax obligations and more.
You have the choice to automate any number of these processes, meaning you retain complete control over your payroll. However you choose to configure the set-up, KeyPay guarantees that your payroll is accurate and compliant.
2. Employee self-service
KeyPay moves all work management processes to the cloud. This means your staff clock in, upload their timesheets, swap shifts, submit leave requests and more directly from their own mobile device.
Employee self-service reduces paperwork and saves managers from chasing down team members for timesheets and other important information. Live reporting of all locations also allows you to see who’s working where at any given time.
Key Features
KeyPay’s functionality goes way beyond payroll. Here’s a look at the software’s key features:
- Staff scheduling.
Construct labour-efficient rotas in a flash with KeyPay’s smart scheduling tools. - Payroll.
Simplify the payroll process with seamless automation from KeyPay. - Timesheets.
Create detailed timesheets with breaks and additional notes for both payroll managers and employees. - Leave management.
Enable staff to lodge electronic leave requests. - Expense claims management.
Handle one-off and recurring employee expenses with maximum efficiency. - Tax reporting.
KeyPay streamlines your tax processing and reports to your relevant tax authority.
Want to learn more about KeyPay’s team management software? You can do so here.
Homebase
Homebase is an all-in-one human resourcing tool that supports scheduling, payroll, communication, onboarding, tax and more. The software leaves no stone unturned, providing labour-saving solutions for pretty much all aspects of team management.
Key Selling Points
Here’s where Homebase gets an edge over its competitors:
1. Software versatility
It’s rare to find a software product capable of so much. Homebase covers the basics — scheduling, payroll, communication — to a tee, while also offering a number of extras like job posting and tax filings that you won’t necessarily find on rival products.
Homebase’s versatility makes it something of a one-stop shop for team management. This is good news for small businesses, which may not have the budget to invest in multiple staff management tools.
2. Great user interface
Homebase takes the minimalist approach to its user interface — and it works perfectly. A simple set-up and intelligent design make Homebase a great option for businesses looking to minimise software training for staff.
Operating on the cloud, Homebase can be downloaded as a mobile app to each team member’s smartphone for efficient, on-the-go communication. Broadcast updates and private messaging tools ensure everyone stays in the loop.
Key Features
Homebase has far too many features to list in this post. Here are six of the best:
- Staff scheduling.
Use Homebase’s auto-scheduling tool to optimise your shift patterns and save on labour expenses. - Payroll.
Instantly convert timesheets into payslips and ensure your staff get paid the right amount. - Internal communications.
Stay connected with your team using requests, reminders, group messages and more. - Onboarding.
Post job ads and make the onboarding process for new hires completely paperless. - Forecasting.
Track and forecast labour costs against sales data for precise insights into your profitability. - Tax reporting.
Homebase automatically calculates payroll taxes and processes tax filings.
You can take a more in-depth look at Homebase’s team management software here.
Deputy
Deputy is a workforce management and scheduling platform that brings clarity to your rotas. The software’s intelligent tools allow you to create bulletproof schedules, closely monitor hours worked in your organisation and communicate openly with your staff.
Key Selling Points
Deputy’s two biggest selling points are:
1. Smart scheduling
Deputy takes the stress out of scheduling. You may choose to completely automate this process, in which case Deputy will generate a selection of proposed rosters based on criteria like customer demand and preferred shifts for each team member.
From here, you can make the required adjustments to perfect your rota. This approach brings efficiency to scheduling, making Deputy do the hard work while you’re left with the simple task of signing off at the end.
2. Time-tracking tools
Deputy is a popular choice for businesses that — due to the nature of their work — struggle to keep tabs on staff. With the software’s intuitive smart clocks, team members simply need to sign-in to their Deputy account on their smartphone to start or finish a shift.
Using this information, Deputy then creates a digital timesheet covering all the hours worked in a given period. Once verified, your timesheets can be exported to your payroll software for timely and accurate payment of wages.
Key Features
Deputy comes with a host of tools to help manage your workforce:
- Staff scheduling.
Use Deputy’s auto-scheduling tools to create labour-efficient rotas in minutes. - Timesheets.
Deputy’s time clocks capture hours worked and translate these into accurate timesheets ready for payroll export. - Internal communications.
Share key updates and maintain strong staff engagement with the software’s communication tab. - Forecasting.
Cut labour costs and optimise rota coverage with Deputy’s labour forecasting features. - Leave management.
Let team members easily submit leave requests for your perusal. - Shift swapping.
If issues arise with your rotas, staff can easily swap shifts through the Deputy dashboard.
We explore Deputy’s key strengths in greater detail here.
How to Choose Which Team Management Software Integrator is Best for Your Business
The providers outlined above all offer excellent team management software tools — but that doesn’t necessarily mean they’re right for your business. Each product has its own merits and, generally, caters to a specific kind of client. Your job is to figure out where you fit in.
When assessing your options, make sure to keep the following factors in mind:
- Cost. Setting a budget for your new team management software will serve as a good starting point in research. Providers usually charge a monthly or yearly subscription fee, so budget accordingly.
- Software. The most fundamental factor is software: what do you actually need the product to do? For instance, are you looking for an all-in-one workforce management platform like Homebase, or a specialist payroll tool like KeyPay?
- Integrations. Make sure that your chosen product is compatible with any of your existing business software or software you intend to purchase in the future. For example, you’ll need your payroll to integrate with your accounting software.
- Size. While the products explored in this post cater to businesses of all sizes, some team management products may specifically serve small or medium-sized enterprises. Keep a close eye on each product’s target market during research.
- Expansion. As a follow-up to the previous point, remember to consider your future plans. If you’re likely to expand your team, make sure to pick a software product that can grow with your business over time.
Use these factors to guide your research. Once you’ve established your specific software needs, dive deeper into each product using reviews and demos or speak to an experienced consultant who’ll be able to select the most appropriate product based on your requirements.
We recommend KeyPay for your specialist payroll software and Homebase as an all-in-one team management solution. Visit our dedicated review pages to learn more about each product’s key features and how they can be used to optimise your workforce operations.
What are the Benefits of Team Management Software?
Team management software automates a wide variety of HR-related tasks, including staff scheduling, payroll, onboarding, leave management and more. Automation in these areas reduces admin and helps save on labour costs. Most cloud-based staff management platforms also come with communication tools for key sharing updates with your team.
What are the Best Team Management Software Products?
Our research established Tanda, KeyPay, Homebase and Deputy as the four best team management software products on the market today. KeyPay is best for payroll functions, while Homebase serves as an excellent all-in-one staff management tool for scheduling, communication, onboarding and more.
Which Team Management Software is Best for My Business?
When investing in new team management software for your business, make sure to keep in mind the following factors: cost, software, integrations, size and expansion. The right team management tool will provide the workforce management features you require, work with your existing software, fit seamlessly with your current operations and build a platform for future growth.
