Your Ultimate Guide to Selecting a POS System with Xero Integration
Today’s point of sale systems (or POS for short) have all kinds of integrations up their sleeves: e-commerce, marketing, customer loyalty, staffing, inventory management and, perhaps most importantly, accounting.
Xero is the world’s most popular accounting solution for small businesses, so naturally many of the best POS systems offer native integration with the software. The question is, what are the benefits of integrating Xero with your POS? And what POS system should you choose?
There’s no shortage of options on the POS market and the next step for customers is as simple as soliciting a free quote. But before we run through the best Xero integrations, let’s firstly find out why so many businesses are synchronising their accounting processes with their POS.
Free POS systems quotes
Let our experts get you quotes for POS Systems that integrate with Xero.
Why Integrate Xero With Your POS Software?
The main argument for integrating Xero with your POS system is to save time. With an accounting integration like Xero, you can wave goodbye to manual bookkeeping and free your finances from human error. Automation does the hard graft for you.
Specifically, here’s what a Xero integration can do:
- Sync sales data and purchase orders with financial reports
- Track key business metrics in real-time
- Generate online invoices
- Record all cash float movements
- Create expense claims
- File sales tax returns
- Import latest bank transactions
- Manage customer data and supplier details
That’s a lot of time saved. And as the saying goes, time is money; redirect your newly-available labour towards more valuable tasks and get ahead of the competition!
The 4 Best Features of a POS Xero Integration
As we’ve alluded to, there’s a multitude of reasons to integrate your Xero account with your POS system. If you want to be efficient in your operations, synchronising your accounting with the rest of your business is a must!
But how is that efficiency achieved exactly? From online invoicing capabilities to monitoring tools for cash payments, here are four of the best features of a POS Xero integration.
1. Supercharged Reporting
In 2022, no business should still be managing their financial accounts manually. Not only is this incredibly dull, but it’s also a big waste of time. Synchronising Xero your POS system will free up hours of bookkeeping labour that can be redeployed to other profit-generating pursuits.
Once your accounting and POS systems are synchronised, all financial data—including sales, expenses and invoices—will be transferred automatically to your Xero account. As long as it’s recorded on your POS system, it will show up in Xero just a few moments later.
Besides the time-saving argument, this mass collation of data also allows you to carry out sophisticated financial reporting. You can track revenue against expenses like wages, rent and marketing in real-time to help you better understand your business’ true performance.
2. Banking Transparency
One of Xero’s best assets is its banking integration feature, which helps update your business bank account with day-to-day transactions, purchase orders, VAT, payroll and any other cash flow. This is key to nailing your bank reconciliations.
Integrating your Xero account with your POS system makes the reconciliation process even more seamless. As transactions are processed on your POS system, payments are imported directly to your bank account, without the need for any manual input.
This automated data flow from POS to Xero adds clarity to your bank statements and allows you to view your business’ account balance in real-time.
3. Smart Cash Handling
If you’re in retail or hospitality, you probably have some petty cash on hand for small, everyday business outlays, like giving change to a customer. The question is, do you know exactly how much cash float you have in-store?
In bigger businesses with multiple locations, petty cash can quickly add up. It’s vital you know just how much of the stuff you have lying around for total visibility on your business’ finances.
By integrating Xero with your POS system, you can sync all cash payments that flow through your tills as well as petty cash and float movements to your accounts. This will help you immediately pick up on any discrepancies between banked deposits and daily cash totals.
4. Accounting Mobility
Xero is an online accounting system, and the overwhelming majority of modern POS systems are cloud-based. This makes for a perfect marriage, where your POS-integrated accounting system can be used on to go, at any time and in any location.
Once your two systems are synchronised, you’ll be able to access your financial accounts remotely, from any device (mobile, tablet, mac etc.) that’s connected with your POS.
What this means is that you can view rolling figures on key financial data like revenue and expenses, even when you’re away from your place of work. Thanks to cloud sharing, all of this information is made easily accessible, adding extra flexibility to your business.
Productivity Tip
Which Xero-integrated POS System is Right for My Business?
Not all Xero integrations are made equally. If you’re in the market for a new POS system that integrates with Xero, you’ll need to think carefully about your budget as well as your business’ requirements and scalability.
If you’re struggling to make a decision, why not contact us? All you need to do is answer a few questions about your business and our experts will provide you with a selection of free, personalised quotes from Xero-integrated POS providers that meet your needs!
Is Xero Compatible With POS Systems?
Yes, Xero’s accounting software is compatible with many of the modern POS systems on the market today. If you’d like to find out more about the latest POS systems that integrate with Xero, contact us at Possibly to receive a free personalised quote from our experts.
How do You Integrate Xero With a POS System?
Many POS systems are now compatible with Xero’s accounting software, and performing the integration is generally very simple. In most cases, you’ll have to log into your Xero account from your POS system’s accounting section. Then, the integration should do the rest.
What are the Benefits of Integrating Xero With Your POS System?
Integrating your POS system with your Xero account will help you reduce labour costs and generate actionable insights into your business’ profit margins. Xero integrations automate the transfer of sales and expenses data from your POS to your financial accounts in Xero.
