Comparing the Best Project Management Software

Project management software is essential for planning, scheduling, resource allocation and change management while executing a project in your business. It allows managers, stakeholders and users to regulate costs, manage budgeting, maintain quality and complete documentation and operational tasks.

Project management software helps you keep track of tasks and see them against the framework of the entire project. It helps understand how each task relates to the bigger picture and how they impact other tasks in the pipeline.

Let’s compare some of the best Project Management platforms for your business!

Compare Best Project Management Software
Review
Best for
Views
Team Collaboration
Storage
Free Trial
All sizes of businesses and every individual as you intend to manage complex workflow
Kanban, Gantt, timeline, calendar, map, chart
Chat, file-sharing, progress tracking
5GB-unlimited
Prodyct teams, HR, Marketing, Engineering, Operational teams
Kanban, task list, Gantt
Real-time collaboration, powerful commenting, chat view
100MB-unlimited
Teams that like to organize their work into to-do lists and break them down into small, digestible tasks that can be assigned to multiple people.
Gantt, list, boards
Real-time collaboration, powerful commenting, file sharing, feedback
Unlimted
Project manager that loves the adaptability of an Excel spreadsheet but is looking for more functionality, reporting, and visual features
Grid, Kanban, Gantt, calendar
Comments, automations, file sharing
5GB - 250GB
Marketing agencies, Ad agencies, Professional services
List, boards, Gantt, Stream
Live editor, file sharing
2GB +
Mid sized to large enterprises that have global operations
Dashboard view, visual project mode
Real time interactive charting and chat and comment functionalities
Unlimited
Small to large organizations and hybrid teams that span many locations, work styles and roles
Gantt, list, boards
task lists, file sharing, feedback, calendars
Unlimted
Small business to large enterprises with multiple teams and departments
Gantt, list, boards
Discussions, file sharing
Unlimted
SME that are working in marketing or managing multiple clients
Gantt, list, boards
Comments, taskbased checklists, file sharing
1GB to unlimted
Financial services, Technology, manufacturing, customer service, not-for profit, restaurants
Gantt, list, boards
File sharing, messagibe threads, task checklists, ring groups, calendar and meetings
Unlimited

 

Monday.com

Monday.com is the project management tool that automates workflows and helps you manage different projects seamlessly. It is the ultimate tool that fosters and facilitates seamless activities among teams with an innovative, user-friendly, and flexible interface.

Key Features

  1. Sophisticated dashboards and column
  2. Seamless project automation
  3. Integration with third-party apps

Pros & Cons

  • Comes with an in-built time tracker
  • Versatile tool with fantastic integration of many third-party apps.
  • Impressive customizable templates.
  • Seamless automation with customization


  • Task dependencies on Monday.com are a bit of a drag.
  • To fully enjoy the functionalities of Monday.com, you must subscribe to the top plans

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ClickUp

Launched in 2017, ClickUp is reputed platform in project management marketplace and services more than 800,000 teams. The California-based company offers a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries

Key Features

  1. Project planning and scheduling
  2. Task progress tracking and management
  3. Project tracking and reporting
  4. Time & Expense Tracking

Pros & Cons

  • Free version includes nearly all of the useful features.
  • Reminders feature is extremely useful, assisting with the proactive tasks to be completed on a monthly/weekly/daily basis.
  • Extremely simple to monitor project progress.
  • It is easily customizable in terms of views, tasks, and overall custom fields.


  • The graphical user interface can be intimidating for beginners

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Asana

Asana is a work management software offering project and task management, collaboration, and productivity capabilities for medium to large teams. The cloud-based platform offers a robust free plan for small teams and its premium features to help team members re-visualize and optimize project workflows

Key Features

  1. Gantt chart and Kanban board
  2. Organizing projects into tasks and sub-tasks
  3. Task prioritization
  4. Third party integrations

Pros & Cons

  • Feature-rich free plan
  • Multiple project visual options
  • Easy process automation
  • Helpful collaboration tools


  • Limited mobile app features
  • Unable to assign tasks to multiple users

Read Review

 

Smartsheet

Smartsheet is a spreadsheet-style project management solution for businesses managing multiple projects with many. It helps companies of all sizes and industries manage workflows and improve alliance.

Key Features

  1. Control Centre gives visibility over the project v
  2. Workflow automation for repetitive tasks
  3. The Bridge allows you to connect data across multiple systems
  4. Content collaboration

Pros & Cons

  • Teams can easily collaborate with file sharing, notes, and tasks
  • Powerful Analytics and Reporting
  • Top-of-the-line data protection standards to keep your team, your data, and your business secure
  • Robust automation tools


  • Can be confusing for beginners
  • Limited activity log

Read Review

 

Hubspot

When you’re a small business, you need every advantage you can get–and HubSpot is a good work management platform. The company’s expanding software suite helps to address the needs of your teams, like sales, marketing, customer service, content management, and more. It brings together everything you need to cooperate with employees and clients, and to deliver on-time quality projects.

Key Features

  1. Workflows Automation
  2. Built-In Service Request/Live Chat Functionality
  3. Easy-to-UsePlatform
  4. Mobile-Friendly Interface

Pros & Cons

  • Inclusive project management system with loads of features
  • Email, campaigns, projects, and to-do lists templates available
  • Detailed analytics
  • A wide range of features can be customised to fit the needs of your business.


  • A lot of training required before you can start
  • It can be difficult to get help if you aren’t on a paid plan

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Wrike

Wrike is a powerful tool for both project management and team collaboration. Now owned by Citrix, it started out as an online platform for teamwork, work management, and project management, and it continues to grow with new features and add-ons.

Key Features

  1. Gantt chart and Kanban board
  2. Time tracking
  3. Live document editing without having to download
  4. Easy File sharing

Pros & Cons

  • Intuitive interface with customizable dashboards
  • Support for recurring tasks and multi-day deadlines
  • In-built chat service
  • Third party integrations


  • Can be expensive for small business
  • Time tracking can’t easily be used for invoicing

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Oracle Netsuite

Oracle Netsuite is an American technology company that provides software and services to assist businesses in managing their company operations. NetSuite’s project management solution enables managers and team members to collaborate on projects and manage deadlines and accurate project status at all times, allowing managers to proactively resolve potential issues with each engagement.

Key Features

  1. Gantt charting
  2. Control over project risks and issues
  3. Powerful and visually appealing analytics
  4. Project profitability reporting

Pros & Cons

  • Simple, powerful reporting tools
  • Unlimited scalability with Netsuite as your business expands
  • Collaborate in real time
  • Very customizable


  • No subscription prices published, quote-only
  • Pricey and complex for small business

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ProjectManager

Headquartered in Austin, Texas with offices in Auckland, Seattle, and other great cities across the globe; ProjectManager is an award-winning project and task management solution that simplifies how team members manage tasks and achieve deliverables. The instinctual interface makes it easy to assign tasks, track progress, share documents using an agile project dashboard.

Key Features

  1. Gantt charts and Kanban dashboards
  2. Agile Methodologies
  3. Budget Management
  4. Milestone Tracking

Pros & Cons

  • Easy to create job schedules and milestones, which can be shared with extrenal stakeholders
  • A one stop shop for storing and accessing specific project related documents.
  • Real time communication with clients as well as team members
  • Easy to categorize tasks and share project updates


  • Assigning resources to tasks can be laborious.
  • Customer support can sometimes take a few days to respond

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Freshbooks

Freshbooks is actually accounting and invoicing software that helps small businesses track client retainers, add recurring bills, review bank transactions, send payment reminders, and complete repetitive bookkeeping tasks with automation. This also makes it a good project management platform.

Key Features

  1. File sharing and document collaboration
  2. User Access and Permissions
  3. Mobile app
  4. API / Integrations with third parties

Pros & Cons

  • The dashboard and user interface are easy to navigate.
  • Users can get a free trial to try out all the features.
  • Regular updates correct glitches and continuously improve software.
  • Affordable


  • Generating reports can be challenging for larger enterprises.
  • Some documents cannot be accessed through the mobile app

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Ring Central

RingCentral is an all-in-one communications provider that simplifies interactions in the workplace with call, meet and message–all included within the same app. It also features a variety of project management tools designed to help teams keep on track with key projects.

Key Features

  1. Gantt chart and Kanban board
  2. Task checklists
  3. Messaging threads
  4. Third party integrations

Pros & Cons

  • Makes cross-department collaboration easier
  • Helps streamline and improve workflows
  • Great customer service
  • Unlimited storage


  • Only 7 days cloud retention on free version
  • No free trial

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